European Region of the International Lesbian, Gay, Bisexual, Trans and Intersex Association

Pre-mailing

This section contains all the documents included in the pre-mailing: the Scholarship form, Workshop proposal form and Registration form including detailed information on registration to the Annual Conference 2016.

Dear friends,

The positive change for LGBTI people that has occurred in Europe over the past two decades had true mobilisation and cooperation at its core. It is this incredible strength of the European LGBTI movement that we want to acknowledge and celebrate together at this year’s ILGA-Europe Annual Conference, marking our 20th anniversary.

Last year, we welcomed nearly 500 participants to Athens.  In 2016, the event moves to the beautiful setting of Nicosia in Cyprus from 19 - 22 October 2016 (departures are foreseen on 23 October)

Our 2016 conference theme is "Power to the People - Celebrating 20 years of the strength within". We started this conversation around movement building in Greece and will continue to do so in Cyprus. You can read more about why we choose this particular conference theme on the ILGA-Europe website.This pre-mailing is intended to give you an overview of all the practical details you will need to know about ILGA-Europe’s 20th Annual Conference.

Before we dive into planning for Cyprus, we’d like you to look back for a moment. Have you watched the 2015 conference video? ILGA-Europe hope you have – for two main reasons. One, because it shows you the truly diverse crowd that our conferences attract and the great experience that awaits you all. Secondly, and perhaps more importantly, because that video marks a turning point in the way ILGA-Europe organise our conferences.

So, you know that our conference is the largest gathering of LGBTI activists in Europe. But beyond those key facts, what is the ILGA-Europe Annual Conference all about? What is the added value of bringing LGBTI activists together in one room?

ILGA-Europe are a membership-driven organisation. As such, you as members all guide us and shape the direction of our work. Therefore, having as wide and inclusive representation of the LGBTI movement at the conference is very important in allowing all of us in ILGA-Europe to have a clear picture of the LGBTI movement’s needs, so we can align our work to the priorities of the community.

To this end, we strive to make our conferences to be more open events with a greater degree of flexibility. That is why our conference is getting even better in 2016.

  • More freedom: There will be more self-organised spaces in Nicosia, giving you more opportunity to have the conversations you need.
  • More flexibility: We realise that every conference participant has very different needs and goals for the four days we are together – we want make sure that you can make use of the conference time in the best way for your group.

We will be helped in achieving these goals by our conference hosts Accept-LGBT.

It might be our 20th Annual Conference, but when it comes to important deadlines, 19 is the number to bear in mind this year:

  • Sunday 19 June 2016 – Call for Scholarship Application closes
  • Sunday 19 June 2016 – Call for  Workshop Proposals and Conference Suggestions closes
  • Friday 19 August 2016 – Conference registration closes

Scholarships

ILGA-Europe can offer scholarships for activists who would otherwise be unable to participate in the conference for financial reasons, but the number of scholarships available is limited.  Please apply here. Deadline for applications is Sunday 19 June 2016 (midnight CET)

Would you like to make a donation to the ILGA-Europe Diversity Fund to support other activists joining the ILGA-Europe conference? Please click here.

Programme

We are currently working to prepare the programme of the ILGA-Europe Annual Conference. As usual, the conference will have a QueerED, plenary panel sessions, consultations and a networking space. This year will also feature a growing number of self-organised sessions.

In 2016, you have the opportunity to identify major missing areas / themes which you would like to see covered. Our members also have the opportunity to propose workshops for the programme this year. To make workshop proposals and suggestions for the programme, please fill out this form (deadline: Sunday 19 June 2016 – midnight CET).

Speakers

At this point we are delighted to confirm that Kevin Jennings (Executive Director of Arcus Foundation, founder of GLSEN) and Michael O’Flaherty (director of the EU Agency for Fundamental Rights) will be joining us in Nicosia. We will be announcing more keynote speakers soon, watch this space…

Registration

You can register here to participate in the conference. Please note that scholars should not register until they have been informed about the outcome of their application process. The deadline for registration is Friday 19 August

The registration fee this year is 325 euros and covers your access to the entire conference programme. For more information about registration and conference, click here.

Travel and accommodation

Please note that registration and booking your hotel are two separate processes this year. All self-paying participants are responsible for booking their own hotel. ILGA-Europe has negotiated discounted prices with two hotels, please visit our website for more information.

This year’s conference venue is the Hilton Cyprus Hotel.

The Semeli Hotel is our budget accommodation option and it is a five minute walk from the conference hotel.

A welcome reception will take place on Wednesday 19 October, so we advise you to arrive in Athens during that afternoon. The closing dinner will take place on Saturday evening 22 October; therefore departures are advised for Sunday 23 October.

Diversity

We are aiming to make our conference an even more inclusive space, where we can celebrate the full diversity of our community. Please read our letter about what our plans are and how you can contribute to this.

Additional important deadlines

  • Sunday 19 June 2016 – Call for Scholarship Application closes
  • Sunday 19 June 2016 – Call for  Workshop Proposals and Conference Suggestions closes
  • Monday 20 June – publication of first mailing
  • Tuesday 26 July – Deadline for submission of proposals
  • Tuesday 9 August 2016 – Second mailing
  • Friday 19 August 2016 – Conference registration closes
  • Thursday 1 September – Deadline for...
    • nomination of candidates for the ILGA-Europe Executive Board
    • nomination of candidates for European Regional Representatives to the ILGA (World) Executive Board
    • amendments to proposals
    • submission of proposals to host the 2018 conference
  • Saturday 17 September 2016 – Option to book hotels at the conference discounted rate closes
  • Tuesday 27 September – Third mailing

Wondering who else is going to the Annual Conference this year? We have set up a Facebook page dedicated to the event, so you can chat to fellow attendees and get updates on speakers, deadlines and much more.

We hope you can join us in Nicosia!